HOUSE MANAGER

Inspiration Field

Job Description

Position Title: House Manager

Department: Residential and Community Supports

Reports To: Program Supervisor

FLSA Status: Non-exempt

Prepared By: Carl Mossman, Human Resources Director Date: October 28, 2015

Approved By: Carl Mossman, Human Resources Director Date: February 23, 2016

Johnnie DeLeon, Chief Executive OfficerDate: February 23, 2016

I. SUMMARY: The House Manager 1 is responsible for providing 24-hour

supervision of individuals in service primarily in the home setting and the community, as

well as the day habilitation/program sites and work sites, as needed. The House Manager

1 works in a Personal Care Alternative setting or Group Home setting, as needs require.

The House Manager 1 provides training and teaching for individuals in activities of daily

living and works with the client to reach their highest potential, while maintaining their

independence. The House Manager 1 will provide for the general welfare of individuals in

service in a person-centered environment. This position is also responsible for

maintaining program files and assisting in achieving program goals as needed to maintain

program accreditation. The House Manager 1 works with the supervisor and staff to

ensure that the upkeep of the facility and property are properly maintained by assigned

staff and ensure that required paperwork, procedures, deadlines, etc. are adhered to.

II. ESSENTIAL DUTIES and MINIMUM QUALIFICATIONS:

1. Train and teach clients in accordance with the Individual Plan (IP) and the Individual

Services and Support Plans (ISSP), increasing independence and social skills as the

client’s needs dictate.

2. Promote reasonable and appropriate supervision for clients in service in accordance with

the IP.

3. Oversee day-to-day functions of assigned house which includes but is not limited to the

following: ensure overall cleanliness of assigned house; address maintenance and repair

issues by working with supervisor and maintenance personnel; ensure that house menu is

updated and that groceries are purchased according to menu; delegate work among

house staff; train new employees; monitor and order supplies; etc.

4. Monitor and assist clients residing in assigned house which includes, but is not limited to;

hygiene issues; furniture; bedding; clothing; medications and controlled drug counts;

Personal Needs Ledgers (PNL); ISSP; Individual Behavior and Support Plan; health

tracking, staff interactions with clients; etc. Report findings to supervisor for review and

action.

5. At various sites, provide help in cooking, cleaning, personal hygiene and incontinence

care of individuals, light snow removal and vehicle cleanliness.

6. Ensure that assigned paperwork is delegated/completed within established timeframes

which includes, but is not limited to Six Month and Annual Assessments; Comprehensive

Life Review, Skills Assessment; Health and Safety Plan; Health and Safety Assessment;

Therap Summary Reports; client monitoring; etc.

7. Pass the Medication Administration test with no more than two attempts and administer

medication to clients according to physician orders and using appropriate administration

techniques as outlined in the Medication Administration course.

8. Respond to medical and other emergencies appropriately. Communicate client health

concerns to the agency’s nurse or other designated personnel.

9. Must be able to perform Lifting and Transferring techniques as trained and pass

performance testing. The employee will occasionally lift and/or push and pull up to 100

lbs. Lifting may require floor to waist, waist to shoulder, or shoulder to overhead

movement.

10.Driving of agency vehicles (and personal vehicles) as necessary for transportation of

individuals in service and to perform other agency business.

11. Must, with or without reasonable accommodation,

★ Able to regularly sit, walk, stand, climb up and down stairs, physically restrain clients

pursuant to training (when necessary) and sit at a computer for long periods of time

and repeat the same hand, arm, or finger motion many times (typing, data entry).

★ Communicate through speech with individuals in service and public in both quiet and

noisy environments.

★ Operate a personal computer and related software.

★ Tolerate various levels of stress and meet deadlines with severe time constraints.

★ Demonstrate specific vision abilities which include close, distance, and depth

perception and able to read handwritten or typed material, and able to adjust focus.

★ Work and concentrate in both noisy and quiet environments.

★ Squat, stoop, kneel, and reach above the head. Forward motion will occasionally be

required.

12.Essential Duties include the Physical Demands listed below.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

13.Monitor clients’ personal hygiene and provide training and support as needed.

14.Follow menus to ensure that well-balanced meals are prepared and served.

15.Assess, train, teach, and assist clients with various skills or employment-related skills

individually, or in small group settings via direct modeling of work skills; computer-related

software; verbal or other demonstrated methods of training.

16.Provide documentation as required by the Program Standards, which includes, but is not

limited to: monitoring and tracking documentation in accordance with the IP or ISSP,

attendance forms, time sheets, incident reports, counting and ordering medications,

supply ordering and within identified budget, filing data in each client’s personal file,

summarizing of training plans, re-ordering forms as needed, following procedures as

required by local, county, state, and federal licensing agencies, and other required

documentation.

17.Assess client progress regularly and participate in all assigned client meetings, providing

required written and verbal reports.

18.Perform light cleaning to the vehicle, both interior and exterior, as needed.

19.Responsible for safeguarding client funds which includes keeping all client funds secured;

ensuring PNLs are updated; entering all expenses and deposits; scanning receipts; and

balancing client cash with PNL, etc.

20.Ensure that receipts are signed, coded properly, scanned, and submitted to supervisor

within established timeframe.

21.Ensure that various monthly deadlines are being met which include but is not limited to:

submission of client Room and Board, bank reconciliation forms, Environmental

Monitoring, medication counts, assessments, training, protocols, behavior tracking, etc.

22.Assess client progress regularly and participate in all assigned client meetings, providing

required written and verbal reports.

23.Establish a good line of communication with all individuals involved with the client,

including but not limited to agency personnel, parents, guardians, etc.

24.Maintain the physical facility both interior and exterior, in a clean, safe and orderly fashion.

25.Maintain strict confidentiality of information learned regarding clients, program issues and

staff information.

26.Assist with overall, general organization and flow of activities in assigned programs.

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27.Responsible for conducting, evaluating and documenting evacuation drills per state

licensing requirements and or Individual Safety Plan.

28.Participate in staff training activities and staff meetings, as outlined in the agency’s staff

development curriculum and as required.

29.Attend and participate in all required Residential house meetings and House Manager

meetings to keep abreast of changes and matters related to assigned clients and sites.

30.Maintain certifications for First Aid, CPR, crisis prevention and other courses as required.

31.Work multiple sites or work flexible schedules as agency and supervisor deems

necessary. Staff attendance and promptness to assigned shifts is essential. The

responsibilities of this position may require staff to be able to work irregular, extended,

and/or be available for on-call work hours. Staff will be required to work nights, weekends,

holidays, overnight shifts and remain awake for up to 16 hours, as client needs require.

32.Due to the nature of this position, staff attendance and promptness to assigned shifts is

essential.

33.Assist with the development of annual assessments and Individual Service and Support

Plans and track the programs as indicated for assigned clients.

34.Plan and implement recreation activities and provide community access for clients.

35.Provide transportation for clients as needed.

36.Follow agency policies and procedures in carrying out duties.

37.Perform other duties as assigned by supervisory staff and/or designee.

38.Other reasonable duties as may be assigned.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be

able to perform each essential duty satisfactorily. The requirements listed below are

representative of the knowledge, skill, and/or ability required.

MINIMUM/PREFERRED QUALIFICATIONS:

Minimum: This position requires a high school diploma or GED AND direct support

experience AND demonstrated leadership skills. Must be at least 18 years of age. Persons

hired into this position must be licensed drivers and have reliable transportation. If current

license is from out-of-state, a valid Colorado Driver’s License is required within ten days of

hire. Background check, drug and alcohol check, reference check, and motor vehicle checks

must be passed. Current motor vehicle insurance is required. Driving is an essential job duty.

Preferred: Six months of experience working with individuals with developmental disabilities.

PHYSICAL DEMANDS: The physical demands described here are representative of those

that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee will regularly sit, walk, and stand.

Occasionally, movement that requires twisting at the neck and/or trunk more than the average

person, squatting/ stooping/kneeling, reaching above the head, and forward motion will be

required. The employee will continuously be required to repeat the same hand, arm, or finger

motion many times. Manual and finger dexterity are essential to this position. Specific vision

abilities required by this job include close, distance, depth perception and telling differences

among colors. The employee must be able to communicate through speech with clients and

public. Hearing requirements include conversation in both quiet and noisy environments. The

employee will occasionally lift and/or push and pull up to 100 pounds. Lifting may require floor

to waist, waist to shoulder, or shoulder to overhead movement. This position demands

tolerance for various levels of stress.

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WORK ENVIRONMENT: The work environment characteristics described here are

representative of those an employee encounters while performing the essential functions of

this job.

The noise level in the work environment is usually moderate to loud. Working conditions

include both inside and outside environments. Occasionally this position requires working

irregular or extended work hours and meeting deadlines with severe time constraints. The

employee is directly responsible for the safety and well-being of clients.

SKILL/ABILITY REQUIREMENTS: To perform this job successfully, an individual must be

able to perform each essential duty satisfactorily. The requirements listed below are

representative of the knowledge, skill, and/or ability required.

LANGUAGE SKILLS:

Able to read, analyze, and interpret documents such as safety rules, operating and

maintenance instructions, and procedure manuals. Able to write routine reports and

correspondence. Able to respond to common inquires or complaints from clients, regulatory

agencies, guardians, etc. Able to effectively present information and respond to questions

from groups of administrators, managers, employees, consumers, client’s parents, etc. is

required.

MATHEMATICAL SKILLS:

Able to add, subtract, multiply, and divide in all units of measure, using whole numbers,

common fractions, and decimals.

REASONING ABILITY:

Able to solve practical problems and deal with a variety of concrete variables in situations

where only limited standardization exists. Ability to interpret a variety of instructions furnished

in written, oral, diagram, or schedule form.

III. SUPERVISORY RESPONSIBILITIES:

The Program Supervisor provides the bulk of supervision required. In general, this position

requires that the individual work independently approximately 85% of the time.

IV. OTHER SKILLS:

Able to work with others, with system issues, and within designated time frames. Patience in

dealing with clients, parents, employees, etc. Able to develop effective working relationships

with a variety of people. Able to communicate clearly and concisely, both orally and in writing.

Able to perform duties in accordance with agency policies and procedures.

V. CERTIFICATES, LICENSES, REGISTRATIONS: N/A

STATEMENT OF UNDERSTANDING:

I have read this job description and understand its contents. I also understand that this job

description is not intended to be and should not be construed as an exhaustive list of all the

responsibilities, duties, skills, efforts, or working conditions associated with my position.

INSPIRATION FIELD IS AN “AT WILL” EMPLOYER. EMPLOYMENT BETWEEN THE

PARTIES IS INDEFINITE AND IS TERMINABLE AT THE WILL OF EITHER OF THE

PARTIES AND MAY BE TERMINATED AT ANY TIME FOR ANY REASON.

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Employee Name (Please print name)

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Employee Signature Date

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Human Resources Signature Date